The problem

Offboarding in libraries is often overlooked in the employee lifecycle, yet it plays a crucial role in maintaining an organization’s legacy. Each departing employee carries the potential to be a lifelong ambassador for the library. However, the current offboarding process is typically fragmented, spread across various emails, forms, and documents from supervisors, HR, or leaders.

This disjointed approach risks losing vital skills and knowledge when staff leave, especially when their contributions are not fully known to managers. Furthermore, inconsistent offboarding experiences can lead to varied perceptions among staff exiting the organization.

The solution

When staff offboarding is smooth and effective, each staff member can continue to be an ambassador for the organization. As they move forward, they can continue to refer candidates and maintain crucial collaborative links with the library.

By subscribing to Skilltype, library HR leaders and supervisors can create a streamlined offboarding process. A dedicated Skilltype Team for Offboarding can be formed, where essential resources related to benefits, document retention, knowledge transfer, and IT security are shared efficiently.

Once an organization sets up a Team for offboarding staff and shares a List of crucial information, additional staff can be added as they exit the library. Updates to procedures, documents, or exit strategies are communicated smoothly via Skilltype, keeping everyone informed.

Each time staff exit the organization, the library’s Directory and Talent Audit will be updated in real-time. Before departure, the library can identify other staff with similar skill sets or interests. These individuals might be available to cover tasks or be cross-trained. This proactive approach ensures service continuity and maintains key stakeholder relationships that could otherwise be overlooked.